HomePrivacy policy
Last updated November 11, 2026
This policy explains what Tee Signal collects, why, how long it is kept and who can see it. Tee Signal is run by Indy Tee Party LLC ("we", "us"). Event operators are the businesses that use Tee Signal to run their events.
Who is responsible
When you check in as a guest at an event, the operator running that event decides what happens with your details, and we store and process them for that operator. For operator accounts and billing, we are responsible.
What guests share
- Check-in: first and last name (or a nickname shown on the board), division or team if the event uses them.
- Optional: phone number and email, only if you choose to enter them.
- Waiver: your typed signature, the time you signed, the exact waiver text, and a parent or guardian's name if the participant is under 18.
- Choices you make: whether you agree to photos and video, whether the operator may contact you, and whether you want your results sent to you. Each is a separate, optional checkbox.
- Play: your scores and, when the event uses launch monitor scoring, your shot data (for example ball speed and carry).
What operators share
- Company name, contact email or phone, and a PIN (stored only as a secure hash).
- Billing is handled by Square. We receive a customer and subscription reference and the plan you chose; we never see or store full card numbers.
- Event settings, logos and sponsor names you upload.
How it is used
- To run the event: the line, the leaderboard, the TV board and your phone page.
- To keep a record that a waiver was signed.
- To let the operator contact you only if you ticked that box, and to send your results only if you asked.
- To keep the service secure and fix problems (for example, limited technical logs).
We do not sell personal information, and we do not use guest data for our own advertising.
Who can see it
- On the TV and leaderboard: your board name and scores. Phone numbers and emails are never shown on the board.
- The operator running the event and their staff.
- Service providers that run Tee Signal for us: Cloudflare (hosting and storage) and Square (operator billing). They may only use the data to provide their service.
- Authorities, if the law requires it.
How long it is kept
- Event guest data (names, phone numbers, emails, scores, the line) is deleted automatically after the period the operator chooses, from 7 days to 1 year after the event's last activity.
- Signed waiver records (name, signature, waiver text, time signed) are kept for 3 years so the operator has proof of the signed agreement, then deleted.
- Copies an operator downloads are their responsibility.
Children
A participant under 18 must be checked in by a parent or legal guardian, who completes the form and signs. For a minor, we do not collect a phone number or email, and the minor is never offered marketing contact.
Your choices
You can play without giving a phone number or email and without agreeing to photos or marketing. To see, correct or delete your details, contact the operator who ran your event, or email us and we will pass your request on or handle it. We will not delete a signed waiver record before its 3-year period ends if the operator needs it for legal reasons, but we will remove your contact details.
Security
Tee Signal uses encrypted connections (HTTPS), hashed PINs, separate access for each event and company, and automatic deletion on the schedules above. No system is perfectly secure; if we learn of a breach affecting you we will notify the affected operators and, where required, you.
Changes
We will post updates here and change the date at the top. Material changes will be announced to operators in advance.
Contact
Indy Tee Party LLC · hello@teesignal.app